Tutorial: Google Docs – Forms

The majority of people know about Google Docs. But a lot of them don’t know that the forms function exist and what a powerfull tool this can be!

The forms tool allows people to, as te word says, create forms. These forms are more or less like a questionaire people can fill out. You can use drop down lists, checkboxes etcetera, etcetara. This is all fairly common in use and most people will understand the way the forms functionally works.

The nicest option however is to see all the results in a single spreadsheet. People fill out the questions and it’s automaticcaly updated in the spreadsheet. This way you’ll have a clear overview of the answers people gave. The only thing you don’t want to forget is to always set a Name field for viewers to put in their names. If you don’t, you won’t even get the slightest idea of who filled out the form. Below you’ll find a short how to list of this nice function.

• At first you go to you’re google documents main website. Login with your credentials or register yourself if you don’t have a Google Account at the moment (shame on you).
• Click on New>Form. A new window or tab will open.
• Change Untitled Form into you won title and type some small description in the box below.
• You can see there are allready two sample questions ready for you to edit. You can do that by pressing the pencil button. You will also see the option to delete or duplicate the question there.
• When you’re question is ready to go, press done to add the question.
• New question can be added by pressing the Add Question button at the left top corner. You can add dropdown boxes, list boxes, scale questions etc. etc. Editting these questions works the same way as the default sample question.
• Add all the questions you want and change the order if you want by dragging them towards the right place.
• When ready you will have the option to email the form to anyone you like. They will receive a mail with a link to the form or it’s embedded in the email (when HTML is supported).
• Theirs also an option to embed the form in your own website.
• The last step is to look at the results. By pressing the See Responses button you can view the results in a spre?

Easy isn’t it?
You can read more about this functionallity on the website below:
http://googledocs.blogspot.com/2008/02/stop-sharing-spreadsheets-start.html

This entry was posted on Sunday, April 26th, 2009 at 4:28 pm and is filed under Tutorials. You can follow any responses to this entry through the RSS 2.0 feed. You can leave a response, or trackback from your own site.